How to consolidate your email accounts with gmail

Hi Folks,

Several people asked me today about consolidating email accounts so that you don't have to check multiple places.  I can tell you here how to do it if you have a GMAIL account.  Most web-based email (yahoo, hotmail, msn) will work basically the same. 

By doing this your Profile emails can show up in your GMAIL inbox.  They can be labeled and filed if you don't want personal and professional emails to mix or they can all be in there.  You can also tell GMAIL to respond from whatever address you want.  So, if you get an email from your Profile account and you respond in GMAIL, the person who gets the response will actually see if from Profile and not GMAIL.

Anyway here goes:

1. Log into your GMAIL account. (This will work if you use a personal gmail or if you use your Profile Google docs and should be used if you either want all your emails together or prefer the GMAIL system over IPSWITCH)

2. In MAIL click on the little gear looking thing in the top right of the screen and click Mail Settings.

3. In Settings, click Accounts and Imports.

4. Under Check Mail using POP3 click Add POP3 email account. (For you techno geeks POP means Post Office Protocol which basically means that its the rules that a local email client can grab email from a third party, which in this case is IPSWITCH.

5.  Follow the prompts from there which will ask you for your Ipswitch email address (xxxxx@profile.k12.nh.us), ask you for your password, and then ask you if you want to do various things with the email when Google goes and gets it.  Those are all personal preferences.

6. Once that is done, the only thing you might want to do is go back into Settings and under Accounts and Imports make sure that under Send Mail As you click "reply from the same address the message was sent to."  This will avoid you sending an email from your personal account in response to a professional email.

I would be happy to set this up for anyone.  Just let me know and I can stop by and do it for your or show you.  It takes just a minute.  Also, any Google other questions I would be happy to answer.

Cheer!

Josh